For users that do not have Microsoft Access, the "backup only" utility can be used to create a straight (not compacted) backup copy of the database. This is an easy way to create a file that can be stored off-site. The backup database utility creates a copy of the database to which you are currently connected. This utility does not compact the database. Go to the File menu item, as shown below:
In the window that appears (see picture below), you will need to navigate to the location where you want to store your backup. Be sure to note the subdirectory in which you are creating the backup of your database. The default location is "C:\Program Files\Caribou Software\LoggersEdge\Database", but you should change the location to which the file will be written using the drop-down "Save in" box at the top of the window so that you re-direct the backup to a removable thumb drive, CD drive, etc. (If you only save the backup to your C drive, and you have a computer failure, your backup will do you no good!)
The backup function will use an auto-naming convention that indicates uses the date / time as the file name and appends the extension ".mdb". You can override this auto-naming feature with your own file naming convention, but it is generally useful to indicate the vintage of the backup file so that older backups can be periodically purged.
Click the Save button shown above.
Once compete you will get the following message:
You are done! Take your thumb drive, CD, or whatever external drive you used for your backup off-site so that if you have a fire in your office, you still have your data!!
posted @ Sunday, February 20, 2011 12:37 PM