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Calculators: Employee Pay

The employee calculator will apply all pay rates to employees to determine their gross pay for a pay period.  Every time you enter new time slips or change pay rates, you must rerun the calculator in order to update the employee payroll cost.

There are two employee calculators in the system:  (1)  Employees - Full; and (2) Employees - Incremental.  These calculators are under Calculators from the Main Menu

The 'Employees - Full Calculator' will run pay for all employees for a selected pay period.

The 'Employees - Incremental Calculator' will run pay for selected employees for certain dates in a selected pay period.  This calculator is handy if you have just made a couple of changes to an employee and don't want to rerun the full calculator.  Once you are satisfied with your pay run, you should always run the Employees - Full calculator to ensure that you have a clean pay run.  The main reason for this advice is that the incremental calculator will not clean out pay records if you have made changes to a time slip that change the employee on the slip or change the date that moves it to a different pay period.

You MUST select a pay period when running the incremental calculator.  Once a pay period is selected, you can then narrow the date range within that pay period.