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Data Entry: Load Slips - Trucking

Select Data Entry | Load Slips | Load Data.  This window is where you enter or edit your load slips.  Click on 'Add' to enter a new load slip.

By clicking 'Add', you call up the load slip entry form:

The basic load data is shown on the right side of the load slip:

• Ticket:  The Ticket number for the load
• Load Arr No:  Load number.  A second ticket number that can be used for your own internal load number.  (The label is configurable)
• Date In:  The date/time the truck entered the mill yard.
• Date Out:  The date/time the truck exited the mill yard.
• Pay Date:  Date used to assign load to a pay period.  Used to move late load tickets into later pay periods.
• Internal No.  Internal unique load number assigned by The Logger's Edge.
• Gross Weight:  Gross weight of the load (units are based on your selection for Delivery Measure when you set up the block)
• Tare Weight:  Tare weight of the load (units are based on your selection for Delivery Measure when you set up the block)
• Net Weight:  Gross Weight less Tare Weight (units are based on your selection for Delivery Measure when you set up the block)
• Volume:  Volume of the load (units are based on the unit of measure you selected for production tracking when you set up the block)
• Scale Volume:  When a load is hand scaled, its scale volume (optional entry)
• Scale Volume UoM:  Scale unit of measure - indicates unit of measure of scale volume

The load slip detailed information is organized into three tabs. 

The first tab shows the basic attributes of the load.  The required entries for a load slip above are shown in yellow:

• Block:  The block from which the load was harvested
• Other Details (Species, Sort, Process, Grade, etc):  Load Attributes that are configured in The Logger's Edge when the system is set up.
• Destination:  The mill destination of the load.
• Truck No:  The truck number for the load (NONE is an option when not tracked).
• Driver:  Truck driver,   required entry if you want to pay truck driver. (NONE is an option when not tracked.)
• Truck Type:  Truck type or configuration (NONE is an option when not tracked).
• Route:  Truck route, e.g. on or off highway (NONE is an option when not tracked).

Key Notes:

Pay Truck Owner

Truck owners are paid based on your entries for pay activities in the block setup wizard.  You need to check  the box that says 'Pay Truck Owner' if you want to pay contract truckers on this block.

The key entry on the load slip to pay Trucking is the 'Truck No.'  The 'Truck No' identifies the log truck that hauled the load.  In order to pay a contractor for trucking you must enter the truck number -- an entry of 'NONE' will not work.  There are three basic cases that are handled by The Logger's Edge.

1. The Pay Contract Specifies a Specific Contractor.  If the Truck on the Load Slip is owned by the same contractor as on the pay contract, the load will be paid.  Otherwise, if the Truck on the Load Slip is (1) owned by a different contractor, or (2) is owned by your company, or (3) entered as 'NONE', it will not be paid.
2. The Pay Contract Specifies the 'OWNER' wild card.  If the Truck on the Load Slip is owned by a contractor, that contractor, whoever it is, will be paid.  For example, if you have 20 loads with six different truck owners, each of the six will be paid for their own loads under the same 'OWNER' contract.  If the Truck on the Load Slip is (1) owned by your company, or (2) entered as 'NONE', it will not be paid.
3. There are two otherwise identical Trucking Pay Contracts: one Pay Contract that specifies a Specific Contractor, and a second that Specifies the 'OWNER' wild card.  If the Truck on the Load Slip is owned by the same contractor as on the specific pay contract, the specific contractor will be paid.  If the Truck on the Load Slip is owned by a different contractor, that contractor, whoever it is, will be paid under the 'OWNER' contract. The specific contractor will not be paid under the 'OWNER' contract if he is paid under the Specific Contract.  If the Truck on the Load Slip is (1) owned by your company, or (2) entered as 'NONE', it will not be paid.

Pay Truck Drivers

Truck drivers are paid based on your entries for pay activities in the block setup wizard.  There are two checkboxes: 'Pay Contractor Operator' and 'Pay Own Operator'.  If you employee drivers, you need to check 'Pay Own Operator.'  Likewise if you have contract drivers, you do need to check Pay Contractor Operator.  You need to check both boxes if you have a mix of employee drivers and contractor drivers.  Each checkbox is handled separately by The Logger's Edge.

Pay Contract Truck Driver

The key entry in order to pay the Truck Driver is the 'Driver.'  The 'Driver' identifies the driver of the log truck that hauled the load.  In order to pay a truck driver you must enter the Driver -- an entry of 'NONE' will not work.  There are three basic cases that are handled by The Logger's Edge.

1. The Pay Contract Specifies a Specific Driver.  If the Driver on the Load Slip is the same driver as on the pay contract, the driver will be paid for the load.  (Technically, the employer of the driver will be paid, assuming your company is not the employer.)  Otherwise, if the Driver on the Load Slip is (1) a different driver, or (2) is your company's employee, or (3) is entered as 'NONE', the load will not be paid.
2. The Pay Contract Specifies the 'DRIVER' wild card.  If the Driver on the Load Slip is employed by a contractor, that contractor, whoever it is, will be paid.  For example, if you have 20 loads with six different contract truck drivers, each of the six will be paid for their own loads under the same 'DRIVER' contract.  If the Driver on the Load Slip is (1) an employee of your company, or (2) entered as 'NONE', the load will not be paid.
3. There are two otherwise identical Trucking Pay Contracts: one Pay Contract that specifies a Specific Driver, and a second that specifies the 'DRIVER' wild card.  If the Driver on the Load Slip is the same as the driver on the specific pay contract, the specific driver's employer will be paid.  If the Driver on the Load Slip is different from the driver on the specific contract, that driver's employer, whoever it is, will be paid under the 'DRIVER' contract.  The specific driver will not be paid under the 'DRIVER' contract if he is paid under the Specific Contract.  If the Driver on the Load Slip is (1) employed by your company, or (2) entered as 'NONE', the load will not be paid.

Pay Employee Truck Driver

Again, the key entry in order to pay the Truck Driver is the 'Driver.'  The 'Driver' identifies the driver of the log truck that hauled the load.  In order to pay a truck driver, you must enter the Driver -- an entry of 'NONE' will not work.  Again, there are three basic cases that are handled by The Logger's Edge.

1. The Pay Contract Specifies a Specific Driver.  If the Driver on the Load Slip is the same driver as on the pay contract, the employee driver will be paid.  Otherwise, if the Driver on the Load Slip is (1) a different driver, or (2) is not your company employee, or (3) is entered as 'NONE', the load will not be paid.
2. The Pay Contract Specifies the 'DRIVER' wild card.  If the Driver on the Load Slip is one of you employees, that employee, whoever it is, will be paid.  For example, if you have 20 loads with six different employee truck drivers, each of the six will be paid for their own loads under the same 'DRIVER' contract.  If the Driver on the Load Slip is (1) not an employee of your company, or (2) is entered as 'NONE', the load will not be paid.
3. There are two otherwise identical Trucking Pay Contracts: one Pay Contract that specifies a Specific Driver, and a second that Specifies the 'DRIVER' wild card.  If the Driver on the Load Slip is the same driver indicated on the specific pay contract, the employee driver will be paid.  If the Driver on the Load Slip is different from the driver on the specific contract, that driver, whoever it is, will be paid under the 'DRIVER' contract.  The specific driver will not be paid under the 'DRIVER' contract if he is paid under the Specific Contract.  If the Driver on the Load Slip is (1) not employed by your company, or (2) is entered as 'NONE', the load will not be paid.

Load Revenue Tab (F6)

The 'Load Revenue Tab' shows the revenue earned on the load for each activity.  In The Logger's Edge you can either enter the revenue manually from your mill settlements or have The Logger's Edge calculate the amounts based on the revenue contract(s).  If you pay Trucking on a 'Percent of Load Revenue' basis, The Logger's Edge will use the revenue for Trucking entered here (or displayed here, if your system is configured to have The Logger's Edge calculate the revenue.

The columns are for the

• Revenue contract,
• Activity,
• Pay Weight:,
• Pay Basis, and
• Amount

You can click on the 'Add' and 'Delete' buttons to add or remove rows in the grid.

When you click add, The Logger's Edge will fill the Revenue Contract list with contracts that may qualify for the load.  Once you have selected the Revenue Contract, The Logger's Edge will fill the Activity list with activities from that revenue contract.  Once you select an activity,  The Logger's Edge will auto-fill the remaining entries.  If these auto entries are correct you can save them;  if incorrect you can edit them.

If you are entering revenue by hand as you receive the settlements from the mill, you may find it easier to do the actual data entry through the menu item "Data Entry | Load Slips | Load Revenue."