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Pay: Contractors, by the Hour; Contractor Owned Equipment
Steps:
Set up the Contractor. Select Setup | Vendors from the Main Menu.
- Set up the Worker. Select Setup | Workers | Worker Setup from the Main Menu. Enter the worker's name, and indicate that the contractor set up in step 1 is his/her employer. (If the contractor is a single, self-employed contractor, simply re-enter his name in the worker setup list, and indicate that his employer is the entry you made for this person in the vendor list in step 1. Likewise if the contractor is a large contractor with multiple workers, but you have no reason to track the workers, then simply set up one vendor to represent that contractor)
- Set up Worker Base Rate. Select Setup | Workers | Worker Base Rates. You will set up the contractor up as a worker and indicate his hourly pay rate in the worker base rate grid. If the contractor's rate varies depending on the piece of equipment he operates, a Caribou representative can add the equipment unit number as a column into the base rates grid.
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Setup the Equipment Unit that the worker is operating. Select Setup | Equipment / Trucks | Equipment | Unit Numbers. The contractor you want to pay should be specified as the owner of the equipment.
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Enter Contractor Time Slip. Select Data Entry | Time Slips | Sub Contractors | Enter Slips.
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Run Vendor (Contractor) Calculator. Select Calculators | Vendors - Full.
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Review Vendor (Contractor) Statement. Select Reports Employee Statements. Alternatively, Select Reports | Hourly | Employees.
Troubleshooting Common Errors:
"[1]: Error #3006: CONTRACTOR HOURLY/TREES -- PAY_CONTRACT_RATE not Set up For: WORKER = [TEATHER]; VENDOR = [TEATHER]; ACTIVITY = [FELLER BUNCH - THINNING] AND TIME_SLIP_DATE = [7/30/2005] Ref= [9948] " (Vendor Calculator)
This error occurs when a valid pay rate is not found for the time entry for the contract worker for a certain date.
Things to check when this error occurs:
- Is there a pay rate set up for the worker? Check under Setup | Workers | Worker Base Rates from the Main Menu.
- Is the effective date of the rate on or before the date for pay of the time slip with the error? If not, the system cannot apply this rate to the time slip.
- Check the 'Rate Type.' The Rate Type must be set to 'HR' in order to pay hourly contractors.
2. The Wrong Rate is Applied.
Things to check when this problem occurs:
- Are there multiple rates setup for the same worker? If so, check the effective dates to make sure you have them set up correctly. The Logger's Edge will use the rate that is (1) prior to the time entry, and (2) the most recent of those that are prior to the time entry.
