---

Pay: Contract Workers, by the Hour; Rental Equipment

Steps:

1. Set up the Contractor.  Select Setup | Vendors from the Main Menu

2. Set up the Worker. Select Setup | Workers | Worker Setup from the Main Menu. 

3. Set up Worker Base Rate.  Select Setup | Workers | Worker Base Rates.

4. Setup the Equipment Unit that the worker is operating. Select Setup | Equipment / Trucks | Equipment | Unit Numbers.  The owner should be different from the contractor who employs the operator and should not be your own company.  The equipment owner is the vendor to which you pay rent for use of the machine.  The equipment must also be checked as a Rental Unit.

5. Set up the Hourly Rental Charge for the Equipment.  Select Setup | Equipment / Trucks | Equipment | Equipment Charge Out Rates.  This allows you to set up the rental charge for the equipment.

6. Enter Contractor Time Slip.  Select Data Entry | Time Slips | Sub Contractors | Enter Slips. 

7. Run Vendor (Contractor) Calculator.  Select Calculators | Vendors - Full. 

8. Review Vendor (Contractor) Statement.  Select Reports | Vendor Statements | By Pay Period to review the statement for the rental equipment owner and the contract worker.  Alternatively, you can select  Reports | Hourly | Contractors to review the hourly payments for your contract worker if you prefer this format.  (The rental equipment contractor statement will not be available in this format; this format is strictly generated for hourly contract workers.   See Review Vendor (Contractor) Statement - Rental equipment for an example of the rental equipment owner statement.

Troubleshooting Common Errors:

"[1]: Error #3006: CONTRACTOR HOURLY/TREES -- PAY_CONTRACT_RATE not Set up For: WORKER = [TEATHER]; VENDOR = [TEATHER]; ACTIVITY = [FELLER BUNCH - THINNING] AND TIME_SLIP_DATE = [7/30/2005] Ref= [9948] " (Vendor Calculator)

This error occurs when a valid pay rate is not found for the time entry for the contract worker for a certain date.

Things to check when this error occurs:

• Is there a pay rate set up for the worker?  Check under Setup | Workers | Worker Base Rates from the Main Menu. 
• Is the effective date of the rate on or before the date for pay of the time slip with the error?  If not, the system cannot apply this rate to the time slip.
• Check the 'Rate Type.'  The Rate Type must be set to 'HR' in order to pay hourly contractors.

2.    "Error: CONTRACTOR HOURLY -- RENTAL RATE not Set up For: EQUIPMENT = [UNIT CODE] AND TIME_SLIP_DATE = [MM/DD/YYYY] AND ACTIVITY = [ACTIVITY CODE]".  (Vendor Calculator)

This error arises because a valid rental rate is not found for the time entry for the worker operating a rental equipment unit for a certain date.

Things to check when this occurs:

• Is there a Rental Rate setup for the equipment unit?  Check under Setup | Equipment | Equipment Charge Out Rates from the Main Menu.  Be sure there is a RENTAL rate set up in the rental rate column of the charge-out grid for the equipment unit.
• Is the effective date of the rate on or before the date of the time slip with the error?  If so, the system cannot identify a RENTAL rate to apply to the equipment. 
• Check the 'Rate Type.'  The Rate Type must be set to 'HR' in order to for the rent to be calculated.  (At present, all rental charges in the Logger's Edge are only based on hours.)
• Does the ACTIVITY for the rental rate match the activity on the time slip?  The rental rates are Activity specific so that differential rental rates apply to different activities.  For example, you might want to zero-rate a maintenance activity, but fully rate a production activity.  The activity on the rental rate must match the time slip, or must be set to NONE in the rental rate grid.
• Does the REVENUE CONTRACT for the rental rate match the activity on the time slip?  The rental rates are revenue contract specific so that differential rental rates apply to different revenue contracts.  For example, you might pay a higher rate to your contractor for the use of a piece of equipment in connection with a customer who pays you a higher hourly rate.  The revenue contract on the rental rate must match the time slip, or must be set to NONE in the rental rate grid.

3.    The Wrong Rate is Applied.

Things to check when this occurs:

• Are there multiple rates setup for the same worker?  If so, check the effective dates to make sure you have them set up correctly.  The Logger's Edge will use the rate that is (1) prior to the time entry, and (2) the most recent of those that are prior to the time entry.
• Are there multiple rates setup for the rental equipment?  If so, check the effective dates, activity, and revenue contracts on the rate compared to your time slip to make sure that the system can pick up the rate you intend it to pick up.