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Pay: Contractors, by the Hour; Your Company-Owned Equipment

Steps:

1. Set up the Contractor.  Select Setup | Vendors from the Main Menu

2. Set up the Worker. Select Setup | Workers | Worker Setup from the Main Menu.  Enter the worker's name, and indicate that the contractor set up in step 1 is his/her employer.  (If the contractor is a single, self-employed contractor, simply re-enter his name in the worker setup list, and indicate that his employer is the entry you made for this person in the vendor list in step 1.) 

3. Set up Worker Base Rate.  Select Setup | Workers | Worker Base Rates.

4. Setup the Equipment Unit that the worker is operating. Select Setup | Equipment / Trucks | Equipment | Unit Numbers.  Your company should be specified as the owner.

5. Set up the Standard Cost for the Equipment.  Select Setup | Equipment / Trucks | Equipment | Equipment Costing.  This allows you to set up your equipment costing for your own machines.

6. Enter Contractor Time Slip.  Select Data Entry | Time Slips | Sub Contractors | Enter Slips.

7. Run Employee Calculator.  Select Calculators | Employees - Full.  This step is not altogether obvious.  When you have contractors running your own equipment you still need to run the employee calculator in order to calculate your own internal equipment cost.  (When contractors are running their own equipment, this step can be skipped.)

8. Run Vendor (Contractor) Calculator.  Select Calculators | Vendors - Full. 

9. Review Vendor (Contractor) Statement.  Select Reports Employee Statements.  Alternatively, Select  Reports | Hourly | Contractors.

Troubleshooting Common Errors:

"[1]: Error #3006: CONTRACTOR HOURLY/TREES -- PAY_CONTRACT_RATE not Set up For: WORKER = [TEATHER]; VENDOR = [TEATHER]; ACTIVITY = [FELLER BUNCH - THINNING] AND TIME_SLIP_DATE = [7/30/2005] Ref= [9948] " (Vendor Calculator)

This error occurs when a valid pay rate is not found for the time entry for the contract worker for a certain date.

Things to check when this error occurs:

• Is there a pay rate set up for the worker?  Check under Setup | Workers | Worker Base Rates from the Main Menu. 
• Is the effective date of the rate on or before the date of the time slip with the error?  If not, the system cannot apply this rate to the time slip.
• Check the 'Rate Type.'  The Rate Type must be set to 'HR' in order to pay hourly contractors.

2.    "Warning: STD_COST Cost not found for Equipment Code: XXXX, MM/DD/YYYY"

Things to check when this warning occurs:

• Is there a standard cost rate setup for your company-own piece of equipment?  Check under Setup | Equipment/Trucks | Equipment | Equipment Costing from the Main Menu.  Be sure there is a standard cost rate set up in the grid for the equipment.
• Check the effective date.  Is the time entry Prior to the effective date?  If so, the system cannot identify a standard cost rate to apply to the equipment.

Note:  If you don't care about equipment costing, you can always set the standard cost rate to $0.00, and thereby eliminate the warning message.

3.    "Warning: FULL_FOUNDED_RATE Cost not found for Equipment Code: XXXX, MM/DD/YYYY"

Things to check when this warning occurs:

• Is there a full cost rate setup?  Check under Setup | Equipment/Trucks | Equipment | Equipment Costing from the Main Menu.  Be sure there is a full rate set up in the grid for the equipment.
• Check the effective date on the rate.  Is the time entry Prior to the effective date?  If so, the system cannot identify a full rate to apply to the equipment.

Note:  If you don't care about equipment costing, you can always set the full rate to $0.00, and thereby eliminate the warning message.

4.    The Wrong Rate is Applied.

Things to check when this problem occurs:

• Are there multiple rates setup for the same worker?  If so, check the effective dates to make sure you have them set up correctly.