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Pay: Contractors, by Units of Activity or Production

Steps:

1. Set up the Contractor.  Select Setup | Vendors from the Main Menu
2. Set up the Worker. Select Setup | Workers | Worker Setup from the Main Menu. 
3. Set up Worker Base Rate.  Select Setup | Workers | Worker Base Rates.  In this case, your pay basis will be something other than hours, such as "DAY" or "KM" or "PICK-UP ALLOWANCE."  New entries can be made into the pay basis list by a system administrator.  If you want an entry in the list that is not currently there, call a Caribou support representative for assistance.

4. Setup the Equipment Unit (Optional). If you want to track the equipment unit that the worker is operating, you need to set up that equipment unit. Select Setup | Equipment / Trucks | Equipment | Unit Numbers.  Alternatively, you can just set the equipment unit to NONE on the worker's production activity slip.  (See Step 5 below.)

5. Enter Production (Activity) Slip.  Select Data Entry | Production | Sub Contractors | Enter Slips.  (Note that if you are paying someone a day rate or a pick-up allowance (for example) in addition to an hourly rate, you may prefer to have a place for entering production slips directly on the time slip, rather than in this separate window.  See information on Pay Supplements for more details.)

6. Run Vendor (Contractor) Calculator.  Select Calculators | Vendors - Full. 

7. Review Vendor (Contractor) Statement. Select Reports Vendor Statements.  Alternatively, Select  Reports | Hourly | Vendors.

Troubleshooting Common Errors:

"[1]: Error #1002: CONTRACTOR PRODUCTION -- PAY_CONTRACT_RATE not Set up For: WORKER = [BOULANGER-V]; VENDOR = [YBOUL]; TIME_SLIP_DATE = [7/30/2005] AND PAY BASIS = [DAY]"
 

This error occurs when a valid pay rate is not found for the a production entry for a contractor for a certain date.

Things to check when this occurs:

• Is there a pay rate setup for the subcontracted worker on your time slip?  Check under Setup | Workers | Worker Base Rates from the Main Menu. 
• Does the pay rate have the proper pay basis (i.e., rate type) as compared to the "Basis" field on your time slip?  That is, if your production slip has a basis of "DAY," then you need a rate for this worker with a rate type of "DAY."
• Is the 'Date for Pay' on the production slip on or after the effective date on the worker's pay rate?  If not, the system cannot identify a rate to apply to the contractor.  
• If you are using an activity differential for your pay rate, does the activity on your production slip have a matching rate based on the activity? 

2.    The wrong rate is applied.

Things to check when this occurs:

• Are there multiple rates set up for the same contractor?  If so, The Logger's Edge may be using the wrong rate.  Be sure that the date of the your time entry is subsequent to the rate you want applied.  If so, is there another rate between the date you think should apply and the date of the time entry?  If so, the system will use that rate.  The Logger's Edge will use the rate that is (1) prior to the time entry, and (2) the most recent of those that are prior to the time entry.
• If you are using rates based on an activity differential, does your rate match the correct activity? The Logger's Edge will pick up the rate for the activity that matches the production slip.