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Pay: Employee Pay Supplements
Employees are often paid supplements for various activities performed in conjunction with their hourly work. Examples of supplements are
- $50/Day travel allowance
- $75/Trip for transportation of crews
- $60/Day for use of employee-owned pickup truck
- $10/Day for employee with first aid training
- $10 for each time an employee fuels a vehicle
There are four basic ways in The Logger's Edge that you can handle these supplements:
1. Treat the supplement as a production activity. You can treat supplements as any other production activity and enter those activity units under Main Menu | Data Entry | Production Activity | Employees | Enter Slips. You can then set up rates for these activities and process them similar to other production activities (see Employees: Pay Production Activities).
2. Enter the activity units directly on the time slip. Your time entry can be configured so that you can enter supplemental activities at the same time that hours are entered. For example, in the time entry form below, one unit (Day) of a transport allowance has been entered on the employee's regular time slip.
The non-zero entries that you make here are saved along with other production activity entries and can be viewed, but not edited (see below). In order to make edits, you must make them through the time entry form. The non-zero entries that you make here will processed along with your employee pay. See Pay Employees: Hourly.
The production entry that is made on the time entry form assumes the same attributes as the time entry: The production units will have the same Date, Equipment, Block, Revenue Contract, and date for Pay as the hourly time entry. If this limitation is too restrictive, you can enter the production activities under option 1 above which allows you the greatest flexibility in entering your data.
In order to process entries made as production activities, you need to set up pay rates for your employees. For example, if you paid a daily transport allowance of $50/day, you would have to set that rate up for the employees. See Employee Base Rates (Production).
3. Enter the dollar amounts directly on the time slip. Your time entry can be configured so that you can enter the dollar supplements at the same time that hours are entered. For example, in the time entry form below, a per diem allowance has been entered directly on the employee's regular time slip.
Entering the dollar amounts directly on the time slip makes sense if the amounts are not "standard amounts," but are variable.
The non-zero expense entries that you make here will processed along with your employee pay. See Pay Employees: Hourly. The non-zero entries that you make here are saved along with other miscellaneous expense entries and can be viewed, but not edited (see below). In order to make edits, you must make them through the time entry form.
The miscellaneous expense entry that is made on the time entry form assumes the same attributes as the time entry: The expense entry will have the same Date, Equipment, Block, Revenue Contract, and date for Pay as the hourly time entry. If this limitation is too restrictive, you can enter miscellaneous expenses under option 4 which allows you to assign different attributes to the expense entry.
4. Treat the supplement as a miscellaneous expense entry. You can treat supplements as any other employee miscellaneous expense and enter those amounts under Main Menu | Data Entry | Expenses | Employee Miscellaneous.
