Pay: Employees, by Load Attributes - Truck Drivers

Employee Truck Drivers can be paid according to the weight or volume of the loads that your company delivers to a mill.  For example you might pay an employee driver $10.00/Tonne or $40.00/MBF on the loads that you handle.  You can also pay an employee a percentage of the revenue you receive from a mill.  For example, if you are paid by the mill $50 for trucking, you could set up a contract to pay an employee truck driver 20 percent of that amount.  This type of contract may be useful when you have a large number of rate breaks on your revenue contract and merely want to pay your employee truck drivers a percentage of what you get paid.  If you had to set up employee pay rates for each revenue rate break, there could be substantial time wasted in maintaining both the revenue rate and the pay rate schedule.  The alternative of setting up just one rate (say 20 percent) for payment purposes can be much easier to maintain, as it automatically takes into account any revenue rate breaks or changes over time.

These two cases are explained below:

Case I.  You pay based on load attributes (weight, volume).  

Steps:

  1. Set up the Employee. Select Setup | Workers | Worker Setup from the Main Menu.
  2. Select Trucking Activity on the Block.  Select Setup | Blocks | Block from the Main Menu.  On the block you must identify the trucking activity for which an employee will be paid.  This task must be performed for each block that has loads for which employees need to be paid.
  3. Set up Pay Contract.  Select Contracts | Payment Contracts | Contract Setup from the Main Menu.
  4. Enter Load Slips.  Select Data Entry | Load Slips | Load Data.  Be sure to enter the employee as the truck driver on the load slip.
  5. Run Employee Calculator.  Select Calculators | Employees - Full. 
  6. Review Employee Statement.  Select Reports Employee Statements.

Case II.  You pay based on percentage of load revenue.

This type of contract is special in that its 'rate' is really expressed as a percent of the revenue you earn on a load-by-load basis.  Thus, in order to use this type of contract, you must perform the additional step of entering or calculating the revenue for each load (step 5 below).

  1. Set up the Employee.** Select Setup | Workers | Worker Setup from the Main Menu.
  2. Select Trucking Activity on the Block.** Select Setup | Blocks | Setup from the Main Menu.  On the block you must identify the trucking activity for which an employee will be paid.  This task must be performed for each block that has loads for which employees need to be paid.
  3. Set up a Pay Contract.  Select Contracts | Payment Contracts | Contract Setup from the Main Menu.
  4. Enter Load Slips.**  Select Data Entry | Load Slips | Load Data.  Be sure to enter the employee as the truck driver on the load slip.
  5. Enter Revenue on Load Slip or Use The Logger's Edge to Automatically Calculate Revenue.  In order for the 'percent of load revenue' pay contract to work, you must have revenue entered for each load.
  6. Run Employee Calculator.**  Select Calculators | Employees - Full. 
  7. Review Employee Statement.  Select Reports Employee Statements.

** Step is the same as in Case I.

Troubleshooting Common Errors:

 1.    "Error: PAY_CONTRACT_RATE not Set up For: TICKET_NO = 7871 DATE_OUT = [8/3/2004 7:33:00 AM] and Activity = SKID
Employee: SS; Contract Employee: No
Ticket: 7871 Detail:
    Tract: 03-RAINBOW-2991
    Destination: SS-DANVILLE
    Species: PINE
    Grade: Pulp
    Truck No: T10011
    Truck Type: 7A
    Route: OFF"
 

This error occurs when a valid pay rate is not found for the a load slip for an employee on a load.

This message can be interpreted as:

"The is no pay rate for ticket 7871 (date out of 8/3/2004 7:33:00 AM) for the activity SKID for the employee SS.  SS is not a contract worker, but is an employee."  (In your error report, the activity will, of course, say "TRUCKING" rather than "SKID.")

Things to check when this occurs:

2.    "Missing Load Revenue for Load= 7531 and Activity= SKID"

 The fragment 'Load= 7531' refers to the ticket number.  Things to check when this occurs:

3.    "Warning: Truck COST_PER_UNIT not found for Truck Code: T10011,8/7/2004 2:06:00 PM"

When The Logger's Edge  calculates load pay, it also calculates the internal cost of your own log trucks (where truck costing is based on load units rather than hours).  This message informs you that there is no valid rate for the truck hauling the indicated load.  Things to check when this occurs:

Note:  If you don't care about truck costing, you can always set the Std Cost/Unit rate to $0.00, and thereby eliminate the warning message.  This message will not prevent The Logger's Edge  from otherwise calculating payment for the load.

4.    "Warning: Truck FULL_FOUNDED_RATE_PROD not found for Truck Code: T10011,8/7/2004 2:06:00 PM"

When The Logger's Edge  calculates load pay, it also calculates the internal cost of your own log trucks (where truck costing is based on load units rather than hours).  This message informs you that there is no valid rate for the truck hauling the indicated load.  Things to check when this occurs:

Note:  If you don't care about equipment costing, you can always set the Full Cost/Unit rate to $0.00, and thereby eliminate the warning message.    This message will not prevent The Logger's Edge  from otherwise calculating payment for the load.

5.    The wrong rate is applied.

Things to check when this occurs:


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