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Pay: Employees, by Units of Activity or Production

Steps:

1. Set up the Employee. Select Setup | Workers | Worker Setup from the Main Menu.

2. Set up Base Rate.  Select Setup | Workers | Worker Setup from the Main Menu.  Select the Tab 'Employee Base Rates'.

3. Set up Activity Rate (Optional).  Select Setup | Workers | Employee (Worker) Activity Rates from the Main Menu.  You can set up a rate differential (relative to an employee's base rate) if you want to pay a premium (or a lower rate) for certain selected activities.

4. Setup the Equipment Unit (Optional). If you want to track the equipment unit that the employee is operating, you need to set up that equipment unit. Select Setup | Equipment / Trucks | Equipment | Unit Numbers.  Note that because equipment costing is only based on HOURLY time slips, entries of production slips (under Data Entry | Production | Employees | Enter Slips) do not affect the cost calculated for your own equipment.  (If you do not care about tracking a piece of equipment for this production activity, you can leave the "equipment" entry blank in the following step.)

5. Enter Production (Activity) Slip.  Select Data Entry | Production | Employees | Enter Slips.

6. Run Employee Calculator.  Select Calculators | Employees - Full. 

7. Review Employee Statement.  Select Reports Employee Statements.  Alternatively, Select  Reports | Hourly | Employees.

Troubleshooting Common Errors:

1.    "Error: EMPLOYEE PRODUCTION -- PAY_CONTRACT_RATE not Set up For: EMPLOYEE = [XX] AND TIME_SLIP_DATE = [MM-DD-YYYY]".  

This error occurs when a valid pay rate is not found for the a production entry for an employee for a certain date.

Things to check when this error occurs:

• Is there a base pay rate setup?  Check under Setup | Workers | Worker Setup from the Main Menu.  Select the Tab 'Employee Base Rates'.  Be sure there is a rate set up in the grid for the employee.
• Check the effective date.  Is the production slip entry date prior to the base rate effective date?  If so, the system cannot identify a rate to apply to the employee.  Is the effective date valid relative to the dates on the production slips?  
• Check the 'Rate Type.'  The Rate Type must be set to match the same basis entered for employee's production activity.  For example, if you enter days as an activity, you must have an employee DAY base rate set up.

2.    The wrong rate is applied.

Things to check when this problem occurs:

• Are there multiple base rates setup?  Check under Setup | Workers | Worker Setup from the Main Menu.  Select the Tab 'Employee Base Rates'.  Be sure that the date of the your production entry is subsequent to the rate you want applied.  If so, is there another rate between the date you think should apply and the date of the production entry?  If so, the system will use that rate.  The system will use the rate that is (1) prior to the production entry, and (2) the most recent of those that are prior to the production entry.
• Do you have a base rate setup under the 'ALL' employee?  The system will use this rate if there is no specific rate setup for the employee.  If you do not want to apply the 'ALL' employee rate, setup a base rate for your specific employee.
• Do you have activity differentials that apply?  Check under Setup | Workers | Employee Activity Rates from the main menu.  Is there is a differential for the employee and activity on the production entry?  If you want a differential to apply, check the effective date.  Is there more than one effective date? The system will use the rate that is (1) prior to the production entry, and (2) the most recent of those that are prior to the production entry.  Does the 'Rate Type' match the production entry? The rate differential will only apply if the Rate Type matches the basis on the production entry.
• Do you have an activity rate setup under the 'ALL' employee?  The system will use this rate if there is no specific activity rate setup for the employee.  If you do not want to apply the 'ALL' employee rate, setup an activity rate differential for your specific employee.  Note:  you can always set up a $0.00 rate for a specific employee if you want to exempt that employee from the 'ALL' rate.