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Setup: Pay Contract for Employee Truck Driver -- Load Attributes
In order to set up rate to pay an employee for load-based attributes you need to set up a 'Pay Contract' for the employee. Select Contracts | Payment Contracts | Contract Setup from the Main Menu. This link explains how to use the 'Pay Contract Wizard' in order to set up a pay contract.
The key steps involved in setting up an employee contract in the wizard are Steps 2 and 6:
Step 2: Select the Employee for the Pay Contract
In this step, you select the employee you want to pay. In order to select an employee, you must click on the 'Type' Worker/Operator which fills the list on the left with your employees. You then select the employee (you can only select one at a time) you want to pay.
Note that there is an entry called "DRIVER." This entry is very powerful in that it acts like a wild card for employees. If you select DRIVER you can pay whichever driver is entered on the load slip. Thus, if you want to pay all drivers based on identical terms, you can setup one pay contract using the DRIVER wild card and it will cover all drivers. Moreover, if you use a DRIVER contract, but want to pay one driver an exception rate, you can set up a specific contract for that particular driver. The Logger's Edge is smart enough to choose the specific employee contract when a DRIVER contract might otherwise apply.
Example. I have five truck drivers that work for me that get paid $2.00/Tonne, with the exception of Jeff Kent who gets $2.10. I set up one contract that pays "DRIVER" to cover all employees, including Jeff Kent. I then setup another contract to pay Jeff Kent specifically. This contract will trump the "DRIVER" contract so that Jeff will be paid only once.
Step 6. Enter Pay Rate
This is the step where you enter the rate you want to pay the employee. A detailed explanation is available in the link: Setting up a Pay Rates: Calculate Pay based on Load Attributes. The screen below shows an example of the rate screen. (See Pay Contract Extensions for an explanation of how to pay based on distance.)
The two requirements for an employee to be paid according to a pay contract are:
(1) that the block on the pay contract must match the block of the load (or the block entry must be blank), and
(2) that the activity must be Trucking.
In this screen you can set up the rate breaks you want to use to pay the employee. In row 1 (in the example above), I have entered a blank for the block, indicating I want a rate of $7.00/Tonne to apply to trucking for ALL blocks. In row 2, I have entered an 'exception' rate that indicates that if the trucking is performed in block '03-RAINBOW-2991', I want to pay $8.00/Tonne. The rate in row 3, is the same as in row 2, except that it has an effective date of 6/1/2004 -- meaning the rate of $9.00/Tonne will apply for loads delivered on or after 6/1/2004. For loads delivered between 1/1/2004 and 5/31/2004, on block 03-RAINBOW-2991, the rate of $8.00/Tonne is operative.
