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How To: Pay Multiple Landowners for the Same Ticket
1. BackgroundThere are occasions when you need to pay multiple landowners for the same load, for example, in the case of a partnership or estate where the partners want to be paid separately. In the past, The Logger's Edge would allow you to do this by setting up multiple rates for the same activity and then create statements for each landowner. The problem with this approach is that you then generate a slew of unwanted multi-revenue errors.
This new feature changes all that. You can now set up an entity -- partnership, estate, family, etc -- in the vendor list. For example, 'Tree Farm Partnership'. You can then specify the partners and their partnership shares. For example Jim might be a 40 percent partner and Harry a 60 percent partner. You set up you pay rates to pay the 'Tree Farm Partnership' and run the calculators. The Logger's Edge creates a statement like always, with pay going to 'Tree Farm Partnership'. This statement is shown in the vendor statements grid as presently. What is new is that when you run a Crystal Report Statement for 'Tree Farm Partnership', the Loggers Edge will create a statement for each of the partners (in this example, two statements) and will show the total pay to the partner ship and each partner's percentage share. These partnership statements can then be issued to each partner. In The Logger's Edge, pay and costing remains tied to the partnership entity -- the partnership statements are simply treated as reports. In the background, The Logger's Edge only retains the one true statement which is for the partnership.
2. Steps
You first need to check the 'Enable Split Pay' in Basic Setup:
This setting will enable a second Tab for partners in the vendor setup grid:
You can then enter partners for any entity in the vendor list. Note that a partner must first be set up as a vendor and then it can be assigned a partnership share of another entity (vendor)
For example, in the grid above, there is an entity GP POWELL that has three partners: D CLINE, DAVENPORT and T SCOTT. If you want to pay these three partners, you need to set up a pay contract that pays GP POWELL as the vendor. When you run the vendor statements (in Crystal Format), you will then generate a statement for each partner.
In the grid below, the statement for GP POWELL is shown.
This statement contains the total pay to the entity that will then be shared by the partners.
You generate the partner statements by clicking on View Statements and selecting the GP POWELL statement. For this one selection, The Logger's Edge will generate 3 Crystal statements, one for each partner.
Special notes regarding the Crystal Statements:
(1) Each Partner has a statement with their own header
(2) The statement numbers are the same for each partner. This is by design because the actual number is really for the 'Entity' that was paid, not the partner.
(3) The pay for the statement is the Total Pay for the Partnership. Each partner's share is shown in a box at the bottom of the statement.
The vendor split is calculated as the vendor's partnership share multiplied by the Statement Total. The Statement Total includes all pay, GST, advances and holdbacks. The vendor's share is truly a percentage of the entity's statement bottom line. Implicitly, each partner receives its proportionate share of all pay, GST, holdbacks and advances.
