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How To: Pay Multiple Activities on a Time Slip
1. Background
The Logger's Edge generally allows you to enter the hours on a time slip for only one activity at a time. Due to popular demand, there is no a way to enter up to 5 activities for on one slip.
2. Steps InvolvedActivate 'Time Sheet Activity #' on Pay Activities Table
You must add the column 'Time Sheet Activity #' to the pay activities table. To map a time sheet float field to an activity, you enter a number in the Time Sheet Activity # column. The mapping is as follows: 1=Float_Item_6; 2=Float_Item_7; 3=Float_Item_8, etc.
There are also two other columns:
'Default Block' and 'Default Rev Contract' These columns are used to specify a default block or default revenue contract if you don't want to use the block and revenue contract from the main time slip entry. This is important because maintenance and repairs should NOT be coded to the active block or revenue contract. These costs should be embedded in the standard costs for equipment that is used to cost a block or revenue contract. Thus, you need to assign these maintenance activities to another block and contract in order to avoid double counting.
In general, the default block for activities of type EQ_MAINT (maintenance and repairs) should be assigned a block of 'INTERNAL COST' and a revenue contract 'INTERNAL'
Note: If you leave the Default Block or Default Rev Contract as 'NONE', The Logger's Edge will use the block and revenue contract on the base record.
Special rule for Travel.
An an activity coded as type 'TRAVEL' has a special hard-coded rule: The
Equipment Code on the entry will be set to 'NONE' for any activity of type
'TRAVEL'. We do this because, it is assumed that the employee is traveling
to and from work and is not working with a machine unit. If a machine unit
was entered, the travel time would distort the unit's utilization
statistics.
Activate Associated Time Sheet Entries
You must manually add the float item columns to the 'Time Sheet'. Go into Edit Data Setup and add the necessary Float Items. As noted above the mapping is: 1=Float_Item_6; 2=Float_Item_7; 3=Float_Item_8, etc.
You must manually enter the 'Display Names' for the float items. So, if the Travel Activity is number 1, then set the Display name for Float_Item_6 to be 'Travel'. This must be done manually and you should make sure that the labels match the activities.
Your resulting time sheet should looks as follows:
When you a save a time slip, The Logger's Edge will write one record for each non-zero hours entry. Thus if you have hours for travel and maintenance, but not repairs, The Logger's Edge will write an entry each for travel and maintenance, but not one for repairs.
An example is show below:
In this example, the yellow row is the main time slip record. The grayed out records are not actually visible -- they are stored in the database and are tied to the main record, but are not available for manual editing. These records will be updated in the background when the main time slip entry is edited. The grayed out records are for the additional activities and will be processed like any other regular time slip entry.
Pay
You set up pay rates for the employee's just as before. If you need to apply activity differentials, you can set them up for maintenance, repairs and travel, you can still set them up as before - they will be applied on a record-by-record basis.
Special Feature
If you want to pay employees the same rate for all the sub-activities on a time slip as for the main production activity -- you want to pay maintenance, repairs and travel at the same rate as the production activity on the slip, regardless of the activity -- you can do that but you need to have a special basic setup item invoked, viz:
